Who is it for?

When many important guests are arriving from out of town and you like to have detailed visibility on who has booked, who arrives when and how are they coming.

What can Roger do for you?

Stop wasting time sending emails to collect everyone's travel information and manually tracking their flights. Roger automatically collects and organizes this information for you. One less item to worry means - more time to focus on creating a successful event.

Use cases

Ground transportation

He shows you who lands when, so you can arrange guest pick-ups in a breeze

You'll always know the time and place of your guests' arrivals. And that's regardless of whether the guests arrive as planned or their flights are delayed, connections missed, or plans changed. This means arranging ground transportation will be a walk in the park. Almost.
Answer management

He lets you answer your manager's questions without having to play a guessing game

Who's on the 10 am flight? Did that CEO guy make it? What about the speaker for the opening session – is her flight on time? When are the folks that got stuck in Dallas arriving now – and who are they? One quick glance at the dashboard is all you need to get answers to these.
Co-ordinate hotel check-ins

He lets you coordinate check-ins with hotel staff, so that your guests avoid long lines

If there are dozens of guests coming at different times of the day, you can easily give front desk clerks a heads-up on the whos and whens. That way, nobody's going to wait forever for their room – and the clerks will keep smiling.
Headcount estimation

He makes headcount estimations and logistics planning your much easier for you

Say you have 123 guests traveling from out of town. 69 of them have already booked their flights and 23 are coming from Chicago. A day before the event, Chicago gets hit with weather and all flights are canceled. So be it: at least you know how many folks are not going to make it – and who they are. No scrambling required.
Help the planet

He helps you help the planet stay green(er) by allowing your guests to share a ride

It's common to see hundreds of guests arriving within the same day and heading to the same venue. You might not always arrange ground transportation for them, but you may always let them know they're there for the same reason. Anyone up for sharing a taxi? Imagine being able to reduce 400 rides across town by 50%.

Here's all the awesomeness in the free starter plan

Guest communication

Communicates with guests on your behalf to collect their flight information

Smart follow-ups

Automatically follows-up with guests without bothering them (they can setup a follow-up at a future date)

Bird's eye dashboard

Simple dashboard offers a birds eye view but allows zooming into details when you want

Integrated flight tracking

An integrated flight tracker to see all guest arrivals in one spot (Coming soon!)

Smart guest-list manager

Instantly recognizes the layout of your guest-list. Ever changing guest-lists? No problem - just re-upload. No need for manual data entry

Customization

Easy to use excel templates for managing guest lists are offered or just upload your own

Custom messaging

Customize guest messaging to match your event, brand and personal style

Notifications

Stay in the loop ! Setup notifications for key events such as when guests book flights, have flight delays, or their schedule changes.

Collaborators

Easily allow dashboard access to your colleagues and team members

Getting started is as simple as 1-2-3

step one

Upload guestlist

Upload existing guestlist or create one using our free template to get started.

step two

Click Deploy

Roger initiates conversation with your guests with an email approved by you, and starts collecting their travel information

step three

Get visibility

With all data in one place, make insightful decisions or share away with your stakeholders

integrations

Integrates with tools you love and use

Speed-up your workflows & avoid needless error-prone copy paste chores by your staff. Roger comes integrated with event registration & communication platforms used by most people. More integrations are continuously being added to help streamline your operation.

Compare plans & features

Try events free forever with the Starter plan. Choose Elite or Platinum to unlock additional features.
Starter
Elite
Platinum
Usage
Theme
unfold_moreunfold_less
Theme
Visibility
Get detailed visibility about guest travel plans & easily share with any stakeholder - ground transportation, hotel front desk, management and just about anyone else you want
Visibility and control
Offer Roger's help with Travel planning and booking their flights. This is the best option if you want to ensure guests don't book expensive flights since you can set budgets
Visibility, controls, and a complete VIP experience for your guests
Guests are offered a VIP treatment, not just for booking their flight but at every step of the way till they get home. Roger collects their seating and meal preferences, ensures they are applied. Full Roger experience is offered via SMS and other communication channels
Best for
unfold_more
Best for
Lets help you select the right plan based on your goal and type of event
Events where guests are responsible for paying for their own flights
Events where the planners or their hosts are ultimately responsible for flight costs
Events where the planners want to offer a truly VIP experience to their valued guests
Guest communication
unfold_more
Guest communication
How communication with your guests is handled
Email
Email, SMS, FB Messenger
Slack, Microsoft Teams
Guest list formats
unfold_more
Guest list formats
Excel, CSV, Google Sheet (coming soon)
Excel, CSV, event registration platforms
Automatically import guest list data from integrated guest registration platforms such as Cvent, Hubspot and many more
Excel, CSV, event registration platforms
Automatically import guest list data from integrated guest registration platforms such as Cvent, Hubspot and many more
Guest VIP experience
unfold_more
Guest VIP experience
-
Basic
Limited to Flight Research and Booking
Complete
Seat Selection, Check-In & Boarding pass, Weather and other emergency related re-bookings, VIP guests are shown flight options without showing them the actual prices being paid - for a truly special treatment.
Payment
unfold_more
Payment
How flights can be paid for
-
Roger is not involved in Flight Selection or Booking, so no CC is asked for
Credit Card (Host or Guest), Purchase Order
Hosts can pay through their Credit Card for everyone or guests can pay with their personal card if they choose. Purchase Order billing to the host company or agency is also available to eliminate un-necessary expense process
Credit Card (Host or Guest), Purchase Order
Hosts can pay through their Credit Card for everyone or guests can pay with their personal card if they choose. Purchase Order billing to the host company or agency is also available to eliminate un-necessary expense process
Smart nudges and follow-ups
unfold_more
Smart nudges and follow-ups
Roger's smart guest follow-up mechanism offers a great guest experience
Custom guest messaging
unfold_more
Custom guest messaging
Customize language and messaging used to communicate with your guests to suit your style, brand and event theme
Powerful guest list templates
unfold_more
Powerful guest list templates
Organize your guest-lists by using our easy to use excel templates
Smart guest list manager
unfold_more
Smart guest list manager
Basic
Guest list uploader recognizes your data layout, flags data inconsistencies or errors
Advanced
No need to re-upload your guest list. The cloud-connected guest list management solution automatically incorporates any changes in your guest list
Advanced
No need to re-upload your guest list! The cloud-connected guest list management solution automatically incorporates any changes in your guest list
Features
Live map
unfold_more
Live map
Visualize where your guests are coming from along with an integrated flight tracker (coming soon)
Collaborators
unfold_more
Collaborators
Hosts can set limits and approve on a case by case basis
Budget management & approvals
unfold_more
Budget management & approvals
Hosts can set budget limits on flight bookings and approve on a case by case basis
Proactive guest perks
unfold_more
Proactive guest perks
Hosts can set budget limits on flight bookings and approve on a case by case basis
Pricing
unfold_more
Pricing
Free forever
$29.99
/ guest / event
$79.99
/ guest / event
Get started for free
No trial period. No credit card required.

Testimonials

Roger really went above and beyond for us when we had to cancel flights. He resolved a credit policy issue and recovered over $900 in air credits we would have otherwise lost. Most importantly, he did it without me having to lift a finger!

Mauricio Padilla
Founder

At first I was very skeptical, preferred to arrange my travels myself, but was immediately blown away by the fast response and extensive possibilities that were offered, including giving all relevant details.

Henk Jekel
Manager Business Development EMEA

Being a frequent traveler, I see the value in Roger, that's why I plan to have my top road Warriors with Roger as their assistant as well.

Vishal Pandya
COO

Roger is great, having him as an assistant for the EMEA team has reduced a lot of pain for my sales team.

Karl Driesen
VP EMEA

I have been using OK Roger for about a year now and it has drastically reduced the time it takes me to find, book, board and change my travel.

Jerry Rijnbeek
Vice President, Global Sales Enablement

The reaction time on requests is extremely fast and it makes my life so much easier not to check all the options on potential travel. I like the proactivity on some of my trips and especially that all details are available to me in my agenda. He even checks me in and provides me all the details needed.

Gerry Solenthaler
Country Manager

There’s a tremendous amount of time and effort that’s involved in managing my travel. To be able to have Roger do that for me is awesome!

Rolland Miller
Director of Solution Engineering

Roger has been a great addition to our growing team at Sourceday. Our Sales team is on the road weekly and having an assistant for every traveler has saved us time and money. On multiple occasions, Roger has saved me from missed connections and continues to pay for itself.

Tom Kieley
CEO

I love having an assistant that helps stay on top of my schedule. In the past, I may have delayed booking these trips, costing me and my company time and money.

Roger works great for me and my team!

Eric Allen
CEO

Everyone at Rubrik is so impressed with Roger that we show him off every chance we get. It is important that Rubrik convey that we are disruptive - one way to do that is by using innovative tools like Roger.

Rikard Stjernman
Senior Sales Engineer

Roger is my executive assistant, except that he is always with me everywhere I am, doesn't go home at 5PM or weekends, and is affordable even by penny -pinching CEO standards.

​If you don't have a jet, get Roger.

Seth Redmore
CMO

Chat is faster: I just tell Roger where and when I want to go, and he goes off. And the asynchronous nature of communication is better for me. At another company, we had to call an Amex agent. That’s the most painful thing I did in my life. It would take up to half hour as the agent searched for flights and checked Amadeus.

Nicolas Groh
Field CTO EMEA
Trusted by

testimonials

Our customers love Roger.

Roger really went above and beyond for us when we had to cancel flights. He resolved a credit policy issue and recovered over $900 in air credits we would have otherwise lost. Most importantly, he did it without me having to lift a finger!

Founder
Mauricio Padilla

At first I was very skeptical, preferred to arrange my travels myself, but was immediately blown away by the fast response and extensive possibilities that were offered, including giving all relevant details.

Manager Business Development EMEA
Henk Jekel

Being a frequent traveler, I see the value in Roger, that's why I plan to have my top road Warriors with Roger as their assistant as well.

COO
Vishal Pandya

Roger is great, having him as an assistant for the EMEA team has reduced a lot of pain for my sales team.

VP EMEA
Karl Driesen

I have been using OK Roger for about a year now and it has drastically reduced the time it takes me to find, book, board and change my travel.

Vice President, Global Sales Enablement
Jerry Rijnbeek

The reaction time on requests is extremely fast and it makes my life so much easier not to check all the options on potential travel. I like the proactivity on some of my trips and especially that all details are available to me in my agenda. He even checks me in and provides me all the details needed.

Country Manager
Gerry Solenthaler

There’s a tremendous amount of time and effort that’s involved in managing my travel. To be able to have Roger do that for me is awesome!

Director of Solution Engineering
Rolland Miller

Roger has been a great addition to our growing team at Sourceday. Our Sales team is on the road weekly and having an assistant for every traveler has saved us time and money. On multiple occasions, Roger has saved me from missed connections and continues to pay for itself.

CEO
Tom Kieley

I love having an assistant that helps stay on top of my schedule. In the past, I may have delayed booking these trips, costing me and my company time and money.

Roger works great for me and my team!

CEO
Eric Allen

Everyone at Rubrik is so impressed with Roger that we show him off every chance we get. It is important that Rubrik convey that we are disruptive - one way to do that is by using innovative tools like Roger.

Senior Sales Engineer
Rikard Stjernman

Roger is my executive assistant, except that he is always with me everywhere I am, doesn't go home at 5PM or weekends, and is affordable even by penny -pinching CEO standards.

​If you don't have a jet, get Roger.

CMO
Seth Redmore

Chat is faster: I just tell Roger where and when I want to go, and he goes off. And the asynchronous nature of communication is better for me. At another company, we had to call an Amex agent. That’s the most painful thing I did in my life. It would take up to half hour as the agent searched for flights and checked Amadeus.

Field CTO EMEA
Nicolas Groh